PACA
Governance Roles
PACA is governed by a Board of Directors elected by the membership. The Board consists of four members and includes a President, Vice President, Secretary and Treasurer.
Members also volunteer for sub-committees that report to the board and the membership.
Learn about the executives’ roles and responsibilities below.
President
The president plays a central role in leading the association, representing it to the outside world, and guiding the group to achieve its mission in accordance with the Code of Conduct and Code of Ethics Policies.
- Guide the executive to ensure everyone works together toward the same goals.
- Help the association make important decisions and set its direction.
- Keep order in meetings by leading discussion, ensuring everyone has a chance to speak and sticking to the agenda.
- Communicate to the outside world on behalf of the association and keep members informed.
- Participate in goal setting, future planning and strategies to achieve goals.
- Problem-solve when conflicts arise and help find solutions that work for everyone which may include tough decisions in the best interest of the association.
- Work closely with the secretary, treasurer, and other board members to make sure everyone is on the same page, encourage teamwork.
- Set an example and motivate others to get involved and work toward the association’s goals.
Vice President
The role of the vice-president is to support the president and assist in the leadership and management of the organization.
- Be the president’s helper and assist with their duties.
- Be the president’s backup and lead meetings when the president is absent.
- Help make decisions, future plan and formulate goals and how to achieve them.
- Assist with updates and keep members informed about what’s happening in the association and community.
- Represent PACA to the outside world.
- Problem-solve when issues or conflicts arise.
- Support and coordinate with other board members and encourage teamwork.
- Learn from the president and other experienced members, preparing to take on the president’s role in the future.
Treasurer
The treasurer is responsible for overseeing the banking and financial affairs of the association.
- Maintain accurate records of all incoming and outgoing funds.
- Ensure transparency in financial transactions.
- Pay bills in a timely manner.
- Collect or arrange for someone to collect fees at the AGM.
- Report regularly to the executive and annually the membership how much money there is and where it’s going.
- Create and follow rules and processes to keep association funds safe.
- Apply to other organizations for funds and work with others to fundraise.
- Plan for the future financial needs of the association.
- Plan for treasurer transition and succession.
Secretary
The secretary is important for maintaining clear communication, record-keeping, and organization within the association.
- Record detailed minutes of discussions and decisions during executive and annual meetings.
- Organize documents and records for easy reference and continuity.
- Keep and maintain a copy of the association’s rules and bylaws.
- Communicate important information or announcements with other relevant organizations and membership via email, social media, and community boards.
- Maintain the membership list.
- Create meeting agendas.
- Schedule and share meeting times and dates.
- Help organize board elections and the AGM.
- Procure location for AGM and Special Meetings in advance.
- Be a support to the president in running meetings and keeping things organized.
- Plan for secretary transition and succession.
PACA
Operations and Finance
PACA operates on a not-for-profit basis. Funding for our activities comes from membership dues, donations, grants and fundraising efforts. Financial transparency and accountability are a core principle.